Predictable Per-Client Pricing. Unlimited Staff Seats.
Engineered to Pay for Itself 10x‑20x Over.
BehaviorOps bills strictly by your active client caseload with $0 per-staff seat fees—and pairs our complete clinical & billing operating system with a hands-on Profitability & Revenue Recovery Partnership that multiplies your clinic’s net profit across all 50 states.
How a $1,575/mo Software Subscription Unlocks $15,000–$25,000+/mo in Net Margin
For a 35-client ABA clinic on our Complete Operating System ($45/client/mo = $1,575/mo), our private diagnostic review and automated revenue recovery tools routinely help uncover $150,000 to $340,000+ in annual net profit—a 10x to 20x+ return on your software investment.
45-Day Trial + Private Profit Audit
Test every clinical, billing, and AI workflow live with your team while we run a complimentary 90-day profitability review.
Concierge Done-For-You Migration
Simply provide your exports from CentralReach, Rethink, Passage, or spreadsheets—our onboarding engineers build and verify your custom migration inside your workspace for free.
Zero Per-User Seat Taxes
Have 45 clients and 65 part-time RBTs? Never pay per-staff fees again. Onboard your entire clinical and billing team at $0 per seat.
Clinical Essentials
For solo BCBAs, boutique clinics, and practices working with external billing agencies.
- Unlimited RBT, BCBA & Admin Seats ($0 per staff user)
- Adaptive Program Books & Cooper Graphs with 1,500+ Built-In ABA Curriculum Targets
- All Clinical Session Notes (Direct 97153, Supervision 97155, Parent Training 97156 & Assessments)
- 100% Offline Mobile App for In-Home & School Therapy (iOS & Android)
- 5% RBT Supervision & 2,000-Hr BCBA Fieldwork Tracker
- Smart Scheduling, Authorization Alerts & Staff Credential Guard
- Free Done-For-You Data Migration & Signed HIPAA BAA Included
Complete Operating System
For growing ABA practices running clinical documentation, insurance billing, EVV, payroll, and revenue optimization under one roof.
- Everything in Clinical Essentials + Unlimited Staff Seats
- Guided Payer Rate & Contract Optimization Partnership (Private Profit Diagnostic & Rate Alignment)
- Automated Revenue Recovery Radar (Underpayment Audits, Secondary Billing & Expiring Auth Rescue)
- 1-Click Benefit & Carve-Out Checks + Electronic Claims & Auto-Posted Remittances
- Parent Portal with Remote E-Signatures & Online Stripe Copay / Balance Payments
- State-Compliant Mobile GPS EVV & Exact-Hours School District Invoicing
- Note-Locked Timesheets & 1-Click Payroll Export (ADP, Gusto, QuickBooks, Paychex)
Supercharge Every Clinician & Bulletproof Payer Audits
Powered by our HIPAA-compliant Clinical Reasoning AI Engine. Because we price per active client—never per staff member—your entire team of RBTs, BCBAs, and QA auditors gets unlimited access for one flat caseload add-on.
$55/client All-In with Complete OS
(Standard List: $65/client All-In)
Draft Clinical Narratives in Seconds
Synthesizes live session trial counts, prompt fading levels, ABC behavior events, and mastery transitions into payer-ready clinical narratives for 97153, 97155, and 97156 notes.
Catch Clawback Risks Before Signing
Scans clinical narratives prior to signature to flag vague phrasing, missing medical necessity, unit/time mismatches, or unaddressed maladaptive behaviors before a claim is ever billed.
Turn 20 Hours of Audit Prep into 60 Seconds
Upload any payer audit request letter (Optum, Carelon, Aetna, Medicaid). Our AI reads the PDF, extracts every requested client, date range, and CPT code, and compiles a 1-click downloadable ZIP/PDF audit defense packet.
Built to Scale With Your Caseload
As your clinic grows, your per-client rate automatically steps down. No renegotiations and never a single fee for adding RBTs, BCBAs, or administrative staff.
| Active Client Caseload | Clinical Essentials | Complete Operating System | Complete OS + AI Copilot | Staff Seats |
|---|---|---|---|---|
| 1 – 30 Active ClientsFounding Partner 24-Mo Lock Available | $29 $35 /client/mo | $45 $55 /client/mo | $55 $65 /client/mo | Unlimited ($0) |
| 31 – 75 Active ClientsEstablished Growing Clinics | $29 $31 /client/mo | $45 $49 /client/mo | $55 $59 /client/mo | Unlimited ($0) |
| 76+ Active ClientsHigh-Volume & Multi-Location Practices | $27 /client/mo | $44 /client/mo | $54 /client/mo | Unlimited ($0) |
Why we never charge per-staff seat fees
A typical 45-client ABA clinic employs 65+ part-time RBTs, BCBAs, and admin staff. Legacy platforms charging $75–$99 per staff seat force that clinic to pay $4,875 to $6,400+/month. With BehaviorOps Complete OS at our $45 Founding Partner rate, that exact same 45-client, 65-staff clinic pays just $2,025/month—saving over $34,000 every yearbefore even counting your 10x–20x+ profit expansion.
All plans include bank-grade AES-256 data security, automatic daily cloud backups, continuous platform updates, and complete HIPAA BAA compliance.